How to submit your first event (and start collecting revenue from ticket sales).

Would you like an easy and seamless way to start selling tickets for your event, but you’re not sure where to begin? Look no further! You have come to the right place to get up and running so that you can start collecting the much-needed revenue from ticket sales to make your event a success. Let’s dive in to see how Groove Vibes Events can help you achieve this…

Step 1 (Login to, or register for an account with Groove Vibes Events):

Please click on the login button to access your account with Groove Vibes Events. If this is your first time on our portal, simply click on the register button to create a new account that you will use to submit your events and start selling tickets to your event(s).

The images above depict one of the two forms you will see, depending on whether you are logging into an existing account with Groove Vibes Events or attempting to register for a new account with us. Simply use your registered username and password, then click on the “Sign In” button to log into your account. If you are attempting to register for a new account with us, simply fill in your email address and the username you would like to use for your account. Complete the reCAPTCHA challenge to prove that you are not a robot, then click on the “Sign Up” button to complete the registration process with us.

Step 2 (After you have gained access to your Groove Vibes Events account):

This is the screen that will be shown to you when you access your Groove Vibes Events account. If you have signed up for a new account with us, simply wait for a confirmation email from us that will provide you with your login credentials for future access. From here, you can choose to edit your profile by clicking on the “Edit Profile” button to complete your profile setup. Additionally, if you wish, you can change your password to a custom one of your choice from the “Edit Profile” screen. You may also submit your first event and start selling tickets by clicking on the “Submit Event” button. Let’s walk through the process of submitting an event to see how you can start generating revenue from your ticket sales.

Step 3 (Submitting your first event with Groove Vibes Events):

There are essentially two main tabs containing information necessary to successfully host your event on our portal. The first tab will prompt you to select the payment plan you would like to use for our services. There are two potential payment plans available, depending on your preference. Let’s explore them in detail.

Premium-Based Plan:

Event organizers opting for this plan will need to pay a premium fee upfront before hosting their event on our portal. This fee will be calculated based on the specifications of your event provided in the second tab. You’ll receive an email detailing the fee along with a payment link from our payment gateway. Your event will become visible on our portal upon the successful transaction of the premium fee. You can then start selling tickets and receive the full proceeds from each ticket sale without any extra fees charged to your attendees from us.

Commission-Based Plan:

Event organizers selecting this payment plan won’t incur any upfront charges to host their event with us. Their events will become visible on our portal upon successful submission of event information. However, we will charge a small commission of 5% as well as a processing fee of R6.50 from each ticket sale. Please consider these applied fees when setting ticket prices under this payment plan. Let’s explore what happens next after you choose a payment plan.

This is the second tab visible to you after selecting a payment plan. Here, you’ll need to input your event’s information according to how you want it to appear on our portal. While this process is straightforward, if you have any confusion regarding any field on this page, please contact us with your inquiry, and we will respond as soon as possible.

Step 4 (Upon the successful submission of your event):

Congratulations!

You have successfully submitted your first event and are now ready to utilize our powerful portal to begin generating revenue from ticket sales, ensuring the success of your event. This screen confirms the successful submission of your event and provides a brief summary of all the information you filled in on the previous form. Your event will become visible on our portal once we finalize its intricate details. You can then start sharing your event’s link with your attendees and commence selling tickets through our platform.

Event organizers are required to reach a minimum threshold of at least 40 event tickets sold (or 50% of all ticket sales in the event, wherein event organizers have fewer than 40 tickets available for their event) before they are eligible to receive their payouts.

This is how your event will appear on our portal after successfully submitting it. You can share its link with potential attendees and begin selling tickets. Our portal also enables you to scan and verify all tickets sold to attendees on the day of your event. Learn how to do this by clicking here.

How to edit an existing event after submission.

Let’s explore how you can edit the contents of your event after you have submitted it to our portal, just in case there is any information you would like to change on your existing event listing.

Step 1 (Click on your username to view your account information):

Log in to your Groove Vibes Events account to start the process of editing your event information. Click on your username as shown in the image above to view your account information and edit the details of your listed event.

Step 2 (Click ‘edit’ on the event you wish to make changes to):

Once you have accessed your account page, scroll down to the event you wish to make changes to and click on the ‘Edit’ button to begin modifying the content of your event listing. You can also add more information to your event listing, such as uploading a small video snippet, adding your contact information and social media accounts for attendees, as well as your biography as an event organizer for the viewing pleasure of your event attendees.

The revenue from your ticket sales will be processed and sent by our portal to your bank account at the end of each day you successfully manage to sell tickets. The time it takes for the funds to reflect into your bank account will vary according to the bank you use to collect the proceeds from each transaction.

We have reached the end of this tutorial. For any question, queries as well as enquiries you may have, kindly contact us and we will reach out to you as soon as possible.